Party & Charter Bus Prices: How to Calculate Your Fort Worth Bus Rental Costs

The cost of renting a party bus or charter bus in Fort Worth, Texas varies based on several factors specific to your needs. The duration of your rental, the distance you’ll be traveling, the time of year, the type of vehicle you choose, and any additional amenities you request all play a role in determining the final price. To get an accurate, personalized quote for your upcoming event or trip, simply give us a call at 469-747-0001 or use our convenient online booking tool available 24/7. Our team is ready to provide you with real-time pricing and availability information from top companies serving the Fort Worth area, so you can make an informed decision and secure the perfect transportation solution for your group!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How We Calculate Your Bus Charter Quote

Charter bus and party bus rental prices in Fort Worth, Texas can vary depending on several factors. Below, we’ll break down each factor that determines the final cost of your bus rental. Whether you’re looking for a charter bus for a corporate event or a party bus for a night on the town, understanding these pricing factors will help you budget accurately for your transportation needs.

Trip Mileage and Hours

When calculating your charter bus rental cost, one major factor is the distance and duration of your trip. For shorter trips around Fort Worth, like transportation to a concert at Dickies Arena or a Dallas Cowboys game at AT&T Stadium, your bus will likely be rented by the hour with a minimum rental period. Longer day trips to destinations like the Fort Worth Stockyards or a winery tour in Grapevine could be priced per day. Multi-day trips spanning greater distances, such as transporting a sports team for an out-of-town tournament, are usually priced by total mileage. Providing your exact trip details helps us give you the most accurate quote possible!

When Your Trip Takes Place

Rates for charter bus rentals fluctuate throughout the year based on demand. Prices peak during the busy spring and early summer months when schools hold proms, graduations, and end-of-year trips. Major events like music festivals, sporting tournaments, and holidays also drive up costs due to increased demand for buses. In Fort Worth, rates may rise around dates for the Fort Worth Stock Show & Rodeo in late January through early February. Local high school proms typically occur in April and May, so plan ahead if you need transportation then. Summer can be a more affordable time, but rates may spike again in early fall for football season with games for the Dallas Cowboys and college teams.

Where Your Trip Starts and Finishes

When it comes to calculating the price of your Fort Worth bus rental, your trip’s starting city and drop-off location play a major role. Bus availability and demand vary significantly depending on the city, impacting rental costs. Fortunately, we have buses stationed in every major Texas city, ensuring we can accommodate your transportation needs regardless of your pick-up or drop-off points. Larger metropolitan areas like Houston, San Antonio, Dallas, Austin, and Fort Worth typically have a higher supply of buses, resulting in more competitive pricing. However, if your trip involves travel to or from a smaller city or suburb, you may face higher costs due to limited bus availability and the need to account for “deadhead” miles – the distance the bus must travel without passengers to reach your pick-up location. For example, a trip from Fort Worth to Amarillo, a distance of approximately 380 miles, would incur additional deadhead charges for the bus to travel from its home base to your starting point in Fort Worth.

Type and Number of Buses

The type of bus you select for your Fort Worth rental will significantly impact your total cost. We offer a variety of bus options to accommodate groups of all sizes, from compact minibuses to spacious full-sized charter buses. Minibuses, ideal for smaller groups under 30 passengers, are typically the most affordable option. For larger groups, our standard charter buses can seat up to 57 passengers comfortably and come equipped with amenities like onboard restrooms and luggage bays. If you’re seeking a more luxurious experience, consider our premium party buses or entertainer coaches, which feature enhanced amenities like premium sound systems, fiber-optic lighting, and flat-screen TVs – though these upscale options come at a higher price point. Ultimately, the size of your group and desired amenities will determine the most suitable and cost-effective bus type for your needs. Contact us today for a personalized quote tailored to your specific trip requirements!

How to Keep Costs Down

To keep bus rental costs down in Fort Worth, Texas, consider booking during the off-season when demand is lower, such as January or February. Avoid major events like the Fort Worth Stock Show & Rodeo in late January, which can drive up prices. Certain routes with tolls, like the Chisholm Trail Parkway, may incur additional fees, so plan accordingly. Stadium parking for events at venues like Dickies Arena can also add costs, so inquire about permits in advance. By being mindful of peak seasons, toll roads, and event parking, you can secure more affordable rates for your Fort Worth charter bus rental!

Book Your Bus Today

For a seamless and convenient bus rental experience—look no further than our online quote tool or call 469-747-0001! With just a few clicks or a quick call, you can instantly receive a personalized quote tailored to your group’s needs, whether it’s a school field trip, corporate event, or wedding transportation. Our user-friendly platform makes it easy to compare options, select amenities, and secure your ideal bus—all while enjoying transparent pricing and no hidden fees. Don’t wait—get your quote today and let us handle the transportation logistics so you can focus on creating unforgettable memories!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of 60 students from a high school in Fort Worth, Texas recently booked a charter bus for their annual campus tour. The trip spanned 2 days, with the bus transporting students to various universities around the Dallas-Fort Worth metroplex. With a rental rate of $225 per hour and an expected 12 hours of travel time, the total cost for the charter bus came to $2,700. This price also included the team’s hotel stay, as federal regulations require an 8-hour rest period after 10 hours of driving. To accommodate the large group size, the school opted for a full-size charter bus with ample luggage storage and an on-board restroom.

Example #2:

A major corporation in Fort Worth, Texas recently booked a charter bus rental for their annual corporate retreat. With over 200 employees attending the multi-day event, they required a fleet of 5 full-size charter buses to transport their staff from the company’s headquarters to the retreat venue an hour away. The transportation company quoted $275 per hour for each bus, with a minimum rental period of 8 hours per day. To accommodate the extended driving time and overnight stays, the quote also included hotel accommodations for the bus team and a 20% gratuity charge. Despite the higher hourly rate, splitting the total cost among all attendees made the charter bus rental an affordable and convenient transportation solution for the corporation’s large-scale event.

Example #3:

A high school football team in Fort Worth, Texas needed transportation for an upcoming playoff game against their crosstown rivals. With 45 players, 8 coaches, and mountains of equipment to haul, the team reserved a full-sized charter bus with undercarriage storage bays to fit all their gear. Since the game was an hour away in Dallas, the rental company charged $250 per hour with a 5-hour minimum, totaling $1,250. After the intense rivalry matchup, the team was overjoyed to have a comfortable bus to ride back to Fort Worth on after their hard-fought victory!

Example #4:

A group of 30 students from a high school in Fort Worth, Texas booked a charter bus for an educational field trip to the Fort Worth Museum of Science and History. The trip required a 56-passenger bus to accommodate the students and chaperones. With pickup and drop-off at the school, the total travel distance was only 15 miles roundtrip. However, since the bus would be needed for 8 hours to allow time for the museum visit, the rental cost was calculated at $250 per hour for a total of $2,000. Additional costs included a $50 parking fee at the museum and a suggested 15% team gratuity of $300.

Example #5:

A bride in Fort Worth, Texas needed transportation for her wedding party of 20 people. They requested a 25-passenger minibus to shuttle everyone from the hotel to the ceremony venue, then to the reception hall, and finally back to the hotel at the end of the night. The rental company quoted them $250 per hour with a 5-hour minimum, so the total cost for the day was $1,250. Since it was a weekend wedding during peak season, the rate was on the higher end. However, splitting the $1,250 cost between 20 people came out to only $62.50 per person – very reasonable for hassle-free wedding transportation!